Job Description

About the Role This is a critical support role focused on enabling our partners to lead, manage, and grow the firm effectively. You’ll be the go-to person for everything from calendar and meeting coordination to document preparation and internal follow-up. It’s part gatekeeper, part air traffic control, and part trusted advisor — all rolled into one. This role is 90% business-focused, with approximately 10% involving personal assistance. This role is best suited for someone who thrives on keeping things running smoothly, stays calm under pressure, and takes ownership of the details others overlook. You’ll support the firm’s leaders, including its visionary leader at a law firm known for its values, results, and excellent culture; all while having a direct impact on the firm’s effectiveness Our Culture & Values At Schneider Buchel, we’re serious about excellence—but we don’t take ourselves too seriously. We bring high standards, sharp minds, and strong values to the table every day. Our team delivers best-in-class legal work with precision, urgency, and a relentless focus on client service. We lead in our market because we set the bar higher for quality, responsiveness, and results. We’re a firm that works hard, celebrates wins, supports one another, and never settles for “good enough.” If you thrive in a fast-paced, detail-oriented environment and take pride in being the calm, steady hand behind the scenes, apply today Responsibilities: Executive & Administrative Support • Manage complex calendars, meetings, and appointments for both partners • Coordinate internal and external meetings, including prep materials, agendas, and action items • Handle travel bookings & expense reimbursements • Draft, review, and format documents, emails, and presentations with a high degree of professionalism Communication • Serve as liaison between partners and internal teams, ensuring follow-up on key tasks and deadlines • Serve as liaison between the partners and clients, vendors, and external stakeholders • Maintain organized physical and digital filing systems • Track and manage to-do lists, legal filing deadlines, and administrative workflows • Ensure timely communication and high responsiveness on behalf of the partners Office & Team Coordination • Support general office management tasks and help maintain a productive environment • Assist with the onboarding of new staff and coordination with HR or vendors as needed • Handle confidential information with discretion and professionalism • Schedule personal appointments, reservations, or travel as requested. • Coordinate with vendors for personal matters (e.g., home services, deliveries) • Manage certain personal logistics that may impact work schedules. Qualifications: • Minimum 5 years of experience in an executive assistant or senior administrative role • Outstanding organization and time management skills — you're known for keeping others on track • Excellent written and verbal communication skills • Comfortable with Microsoft Office, email/calendar platforms, and modern file management tools • Strong attention to detail, reliability ,and follow-through • Proactive, resourceful, and quick to anticipate needs or spot issues • Composed under pressure and skilled at juggling multiple priorities • Legal or professional services experience is a plus, but not required • Loyal and able to keep confidentiality About Company: What We Offer Competitive Salary: Compensation is commensurate with experienceHealth Benefits Contribution: Enjoy the firm’s health plan with our contributionProfit-Sharing Plan: Share in the firm’s success401(k) Plan: plan for your future with our 401K offeringBonus Opportunity: Be rewarded for your actual contributionsFree access to the on-site gym at the firm’s building and rooftop terrace

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