Job Description

Job Description: Executive Director

Organization: Bainbridge Prepares (bainbridgeprepares.org) Location: Bainbridge Island, WA Reports To: Board of Directors FLSA: Exempt, Full-Time, Hybrid

About Bainbridge Prepares

Bainbridge Prepares (BP) is a nonprofit organization deeply rooted in building community resilience and disaster response with 750+ credentialed volunteers. We focus on preparing individuals, neighborhoods, and the greater Bainbridge Island community for natural and human-made disasters through education, training, partnerships, and scalable action. With a vast network of volunteers, trusted partners, and a proven community-based model, BP is a leader in grassroots emergency preparedness in Washington State. Visit bainbridgeprepares.org to learn more about our mission and impact.

Position Summary

The Executive Director (ED) is the chief executive of Bainbridge Prepares and is responsible for the organization’s consistent achievement of its mission and financial objectives. The ED leads with a strong community ethic, empowering volunteers, collaborating with diverse stakeholders, and guiding BP’s strategic growth. This position manages day-to-day operations, cultivates funding opportunities, ensures program effectiveness, and represents BP publicly and professionally.

Key Responsibilities

Leadership & Strategic Direction

• Guide the vision and execution of BP’s mission, in close collaboration with the Board of Directors.
• Oversee the development and implementation of strategic initiatives that advance resilience and public preparedness.
• Maintain BP’s role as a visible, credible, and connected force for community preparedness.
• Support and implement board governance best practices; ensure timely, data-rich board reporting using existing instrumentation tools.

Operational Management

• Supervise staff, contractors, and key volunteers across major program areas (e.g., Medical Reserve Corps, Hub Network, Tech Operations). This position currently has one paid contractor reporting to it, a 30 hour/week Program Director. Organizational chart: bainbridgeprepares.org/about . 
• Administer internal processes such as hiring, office management, insurance renewal, and payroll (including transition from contractor to salaried positions).
• Manage contracts, agreements, and vendor relationships; oversee compliance with nonprofit laws and best practices.
• Be available after hours when many of our volunteers are able to attend meetings and be available at a moment's notice during disasters to serve on the Emergency Operations Center team. 

Program Development & Oversight

• Ensure continued success and innovation in preparedness programming (e.g., hub trailer buildouts, drone operations, vaccination clinics, water storage deployment).
• Evaluate program impact using both quantitative and qualitative metrics.
• Monitor and maintain readiness for emerging challenges in coordination with city, county, state and federal partners.

Financial Management

• Develop, manage, and report on the annual organizational budget; ensure fiscal integrity and sustainability.
• Collaborate with the Treasurer to prepare quarterly financial statements.
• Lead grant writing, fundraising campaigns, donor cultivation, and stewardship efforts.
• Provide financial updates and fundraising summaries at Board meetings.

Fundraising & Communications

• Spearhead major fundraising events (e.g., April Brunch), campaigns (e.g., One Call For All), and grant development.
• Collaborate with community partners to maximize visibility and leverage aligned funding opportunities.
• Maintain clear, compelling communications through newsletters, social media, and press.

Qualifications

• Proven nonprofit or mission-driven leadership experience, preferably as an Executive Director or in a senior management role.
• Demonstrated success in fundraising, grant writing, and financial oversight.
• Strong background in disaster preparedness, emergency response, public health, or community organizing preferred.
• Exceptional written and verbal communication skills and comfort serving as a public spokesperson.
• Skilled in building and maintaining positive relationships with the board, staff, volunteers, donors, and community partners.
• Experience managing staff and large volunteer teams, particularly in a hybrid or distributed organizational model.
• Highly organized, with a demonstrated ability to manage multiple complex priorities with clarity and calm.
• Familiarity with Washington State nonprofit compliance and payroll systems is a plus.
• Competency in collaborative tools such as Google Workspace, shared drives, Asana, and dashboards.

Compensation and Benefits

• Salary commensurate with experience and the organization’s budgeted range of $90-115,000.
• Benefits package includes flexible schedule, shared office access if desired (work from home acceptable), and a collaborative work culture on beautiful Bainbridge Island, Washington.
• Professional development opportunities and an inspiring mission-oriented, values-driven workplace.

To Apply

Please send your resume, a tailored cover letter, and three professional references to [email protected] . Applications will be accepted through mid-July when finalists will be invited for an interview loop.

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